Administration Volunteer

Administration Volunteer

Direct Report:                   Administration Manager, Registered Manager.

Background:                     Administration, Data Entry, secretarial work.

All appointments subject to our safeguarding procedures including pre-employment checks and an enhanced DBS.

 

 

1.0 Role Summary

  • Supporting the team with the implementation of a new administration system, transferring paper files into a digital system.

2.0 Main Responsibilities

  • Supporting our adult social care teams with the ‘going digital’ project. 
  • The work involves: transferring information from paper documents to digital platforms by both keyboard entry and scanning; chasing colleagues for missing data; using the internet to search for and verify information and assisting with the secure disposal of documents.       
  • Work will be supervised by a diverse and friendly team, who will offer training and support.
  • Travel expenses will be paid and lunch if working a full day, (6 hours or more).

3.0 Person Specification

Essential

  • Keyboard entry experience and familiarity with online portals/data systems and internet use are desirable.
  • Excellent organisational skills, attention to detail and accuracy are required.
  • An understanding of the importance of confidentiality: volunteers will be managing sensitive, confidential data and will need an enhanced DBS (at Rathbone’s cost) and two good references.
  • An interest in the charitable sector and the work of Rathbone.

Desirable

  • Knowledge and experience of charity business and administration practices.

Values

  • A genuine interest in supporting young people and adults with learning disabilities to lead fulfilled and independent lives and an awareness and an understanding of the pressures and challenges they face.
  • An interest in the work of the voluntary sector and supporting the work that charities do to assist those who are deemed to be vulnerable in our society.

4.0 Time Commitment

  • The project is scheduled to last about 6 months, after which there will be a new programme of similar work archiving many years of old paper records.
  • A minimum commitment of a half day per week for a minimum period of 3 months is required.

5.0 Location

  • Although some home working might be possible, due to the sensitive nature of the information being handled, most of the work will take place in West Norwood, Lambeth (SE27).